Exhibition Information

Exhibition & Sponsorship Policy

• Exhibition space and sponsorship will only be confirmed once the exhibitor’s application form has been completed and payment has been received in full.
• Exhibition space is allocated on a first come first serve basis.
• All exhibitors will be given a shell scheme stand. If you wish to build a custom stand, you are requested to notify the organisers.
• All custom stand builders are required to submit stand designs and plans for signing off by the organisers and safety officer.

Terms of Payment

• 50% deposit invoice will be issued on receipt of Application Form and Contract
• Final balance invoice will be issued 1 June 2026
• All invoices must be settled within 30 days, and non-receipt of payments may result in release of reserved items

Cancellation Policy

All cancellations must be made in writing to the Congress Secretariat, and the following cancellation policy will be enforced:

• 10% of the contract price if cancellation is received up until 4 months before the start of the Congress
• 50% of the contract price if cancellation is received up until 3 months before the start of the Congress
• 100% of the contract price if cancellation is received less than 2 months before the start of the Congress

Exhibition Layout

The Organisers reserve the right to change the exhibition floor layout if necessary. The Organisers reserve the right in unforeseen circumstances to amend or alter the exact site of the location of the exhibition and/or stand and the Exhibitor undertakes to agree to any alteration to the site or the space re-allocated by the Organisers.

Liability

The Organisers accept no responsibility for any damages if the sponsored event is not performed because of any obstacle or hindrance outside the control of the Organisers, which the Organisers could not reasonably have foreseen when signing this contract and which the Organiser could not have avoided at a reasonable effort or cost. Such obstacles and hindrances include, but are not limited to, the outbreak of war, civil riots, governmental or other obstacles for the freedom of travel, union actions, natural disasters, fire, flooding and any other circumstances that fall within the meaning of the above.